Here are some file cataloging programs I found on the Internet. I think I may give some of them a try:
Gentibus CD - freeware
Gentibus CD enables you to scan your removable drives or photo CDs and store thumbnail images of the pictures on your PC. The software offers special browsers to consult your disks easily by file types (video, mp3, image, program, ...), as well as extensive search functionality to quickly locate any kind of file.
Disclib - freeware
Disclib is a CD collection organizer program. It may be used as a catalogue of CDs. After creating the catalogue, disclib stores file and folder names and tree, allows user to categorize folders and files, and allows searching all the files from the collection CDs without need to place them in CD reader. Disclib may place in the catalogue any windows folder not only folders on CDs. Disclib has a customizable Multilanguage functionality. The program also extracts mp3 info.
Visual CD - freeware
Visual CD is a disk cataloging tool to index the contents of your media storage such as CDs, DVDs, HD-DVDs, BlueRay Discs, USB disks, hard disks, folders and allow you to search the contents at a later date. Visual CD can index the files from the media by name, date, ID3 tag data, audio-video and picture information, generate thumbnail from picture and video files, and even catalog files which are contained in Zip/Cab/Rar/7-Zip archive files. Additionally, you can password protect catalogs in case you want to hide sensitive filenames from prying eyes, create MP3 playlist file without having the physical disks in the drive. Upon insertion of the corresponding disk, you can open files, extract Zip/Cab/Rar/7-Zip archive, splitting files, and more.
Cathy - freeware
An extremly small, very fast and easy to use media cataloging tool. You can use it to index files stored on removable media (CD's, DVD's or even diskettes), hard disks or net drives, and create searchable catalogs that can be used without having access to original media. Searching capabilities are based on file name, date and size. Additional features include filtering options, search duplicates or singles, customizable date format, etc. Found files can be opened (executed) or deleted directly, if they are present. Drag&drop support. Directory trees, MP3 album/song lists can be printed, disk space usage can be investigated. Single file executable, no install needed.
WhereIsIt - $39.95
An application written for 32-bit Windows operating systems, designed to help you maintain and organize a catalog of your computer media collection, including CD-ROMs, audio CDs, diskettes, removable drives, hard drives, network drives, DVDs, or any other media that Windows can access as a drive. The most basic goal for WhereIsIt is to provide access to the contents of any media you have from the cataloged database, even if the media itself is not available on the system - you can browse lists of files and folders, search by any criteria, use descriptions, thumbnails, categories, etc.
Advanced Disk Catalog - $20
Advanced Disk Catalog is an award-winning easy-to-use cataloguing program for Windows 9x/ME/NT/2K/XP and 2003. Due to the fact that ADC does not make use of a database engine, the core of ADC's versatility, results in it being extremely fast and compact. Its Explorer-like interface allows for convenient cataloguing of data on various media types, e.g., hard disk drives (even via networks), floppy diskettes, optical disc, ZIP and JAZ disks, and so forth.
Advanced File Organizer - $29.99
Advanced File Organizer is a cataloger for all disks, which are recognized by your Windows system. This includes diskettes, hard disks, CDs, DVDs, Memory Stick card and any other storage devices. Advanced File Organizer can be your DVD organizer or CD organizer, if you want. It helps to create a catalog of your disk collection. Using such catalog, you can easily find all necessary files and folders without the need to insert disks into the drive.